Establishing good medical bookkeeping practices

Establishing good medical bookkeeping practices

A Guide to Medical Practice Bookkeeping


If you’re a doctor or run a medical practice, bookkeeping is probably the last thing on your mind. But it’s essential to keeping your business organised and ensuring that you’re meeting all your tax obligations. In this guide, we’ll walk you through everything you need to know about establishing good medical bookkeeping practices, including how to track income and expenses, organise patient files, and more!


  1. Keeping track of your income and expenses


The first step in good medical bookkeeping is keeping track of your income and expenses. This will help you stay on top of your finances and budget for the future. You can do this by setting up a simple spreadsheet or using accounting software like QuickBooks or Xero.


When tracking your income, be sure to include all sources, such as patient fees, insurance reimbursements, and investment income. For expenses, include everything from staff salaries and benefits to rent and office supplies.


By tracking your income and expenses, you’ll be able to see where your money is going and make informed decisions about how to allocate your resources.


  1. Recording payments and deposits


Another important part of medical bookkeeping is recording payments and deposits. This will help you keep track of your cash flow and make sure that all your bills are being paid on time.


To record payments and deposits, you’ll need to set up a system for tracking invoices, receipts, and other financial documents. You can do this using accounting software, a paper-based system, or a combination of both.


Once you have a system in place, be sure to regularly update it with all incoming and outgoing payments. This will help you stay on top of your finances and avoid any surprises down the road.


  1. Organising your patient files


It’s important to keep track of all your patients’ information in one place and make it easy to find what you need when you need it.


There are a few different ways to organise patient files, but the most important thing is to choose a system that works for you. You can organise files by patient name, date of birth, or medical condition. Whatever system you choose, be sure to update it regularly and keep it organised so that you can easily find the information you need.


  1. Filing your taxes


Medical bookkeeping also includes filing your taxes. This can be a complex process, but there are a few things you can do to make it easier.


  • First, be sure to keep track of all your income and expenses throughout the year. This will help you prepare your tax return and ensure that you’re claiming all the deductions you’re entitled to.
  • Second, use accounting software to help you file your taxes. This will automate many of the tasks involved in tax preparation and make it easier to get your return filed on time.
  • Finally, be sure to seek out professional help if you need it. There are many tax professionals who specialise in medical bookkeeping and can help you navigate the complexities of the tax system.


  1. Tracking inventory


If you run a medical practice, you likely have a lot of inventory on hand, such as prescription medication, medical supplies, and lab equipment. Keeping track of this inventory can be a challenge, but it’s important to make sure that you have enough supplies on hand to meet your patients’ needs.


  1. Managing payroll


As a medical practice, you will need to manage payroll for your employees. This includes keeping track of hours worked, calculating wages, and paying taxes. Payroll can be a complex task, so it is important to have a system in place to make sure everything is done correctly.


There are many software programs available that can help with payroll management. You will need to choose one that is compatible with your accounting software and meets your specific needs. Once you have a system in place, payroll will be much easier to handle.


By taking this advice on-board, you will be well on your way to keeping your medical practice’s bookkeeping in good order. Implementing these tips will help you save time and money, and allow you to focus on what’s important – providing quality care for your patients!